2018 Exhibitor Prospectus
2018 Floor Plan
Online Booth Application & Contract

Sponsorship Information

No solicitations offering products/services to AMTC exhibitors are allowed without the express written permission
of the Air Medical Transport Conference, 909 N. Washington Street, Suite 410, Alexandria, VA 22314

About the Conference…

The Air Medical Transport Conference is an internationally recognized, annual educational meeting and trade show dedicated to improving the quality of patient care transport services. The AMTC facilitates a lively exchange of information to help medical transport professionals respond to constantly changing patient needs, and promotes industry advancement through adaptation to new technologies. This is your chance to meet with over 2,300 energetic, influential professionals active on all levels and in all areas of the medical transport field.

Attendees are emergency medical and critical care professionals from both hospital and independent providers of air and ground medical transport services – CEO’s, program directors, medical directors, physicians, nurses, respiratory therapists, paramedics, pilots, communication specialists, Part 135 operators and aircraft manufacturers. All disciplines of the emergency medical transport industry are well represented at the AMTC making this international conference the best arena in which to feature your product or service.

Exhibit Hours & Activities*

Saturday, Oct 20 
1200 – 1630h  Registration & Info Desk Open
0800 – 1200h  Aircraft Fly-In/Move-In Only

Sunday, Oct 21
0800 – 1800h  Exhibits Move-In and Set Up
1100 – 1700h  Registration & Info Desk Open
2000 – 2300h   Opening Night Event

Monday, Oct 22
0700 – 1700h Registration & Information
0700 – 1100h  Exhibits Set-Up/Final Touches
0815 – 0930h Opening General Session
1200 – 1800h  Exhibit Hall Opens to all Attendees
1200 – 1400h  Exhibit Hall Attendee Lunch
1700 – 1800h  Exhibit Hall Grand Opening Reception
1900 – 2015h  Community Awards Presentations
2015 – 2200h  Community Awards After Party

Tuesday, Oct 23
0700 – 1700h   Registration & Information
0915 –  1000h   Exhibitor’s Breakfast & Meeting
1000 – 1600h   Exhibit Hall Open
1100 – 1200h   General Session
1200 – 1330h   Exhibit Hall Attendee Lunch

Wednesday, Oct 24
0900 – 1500h   Registration & Information
0900 – 1200h   Exhibit Hall Open
1200 – 1500h   Aircraft Depart & Exhibits Tear Down
1500 – 2030h   Exhibits Move-Out & Clean-Up

*Note: Times of events are subject to change. Please download the AMTC mobile app and refer to it for the most current information available.

Exhibit Fees

Member Fees per 10’ x 10’ space

  • $1500 super early registration (postmarked by Jan 31, 2018)
  • $1600 early registration (postmarked by June 15, 2018)
  • $1900 regular registration (postmarked after June 15, 2018)

Non-Member Fees per 10’ x 10’ space

  • $1800 super early registration (postmarked by Jan 31, 2018)
  • $1900 early registration (postmarked by June 15, 2018)
  • $2200 regular registration (postmarked after June 15, 2018)

Exhibit Fees include:

  • Online listing with link to your webpage from date of sign-up
  • Two COMPLIMENTARY Show Badges* per 10′ x 10′ space reserved

(Badges include admittance to the exhibit hall during set-up/dismantle times and scheduled open times, M*A*S*H Bash Welcome Party, all General Sessions, Monday’s Community Awards Banquet, and lunches served in the Exhibit Hall on Monday and Tuesday. Information on upgrading Exhibitor Registrations and additional registration options will be available upon booth confirmation.)

  • 10’ x 10’ Exhibit Space (including backwall and siderail drape)
  • 7” x 44” Company Identification Sign
  • 24-hour Security
  • Company listing and product/service description on AMTC Mobile App

Requests for cancellation of exhibit hall space must be received in writing by the AAMS office no later than June 30, 2018. No refunds will be made for cancellations received after June 30, 2018. Cancellations received by March 31, 2018 will receive a full refund, less $100 processing fee. Cancellations made between April 1, 2018 and June 30, 2018 will receive a 75% refund, less $100 processing fee.

Ask about our Pre/Post Conference Attendee Lists and Registration Kit Stuffers!

Membership Pays!

A membership discount of $300 per 10′ x 10′ space on early and regular booth registration fees is offered to AAMS members to thank them for their support throughout the year. If you are a non-member, but are interested in becoming a member, please call the AAMS office at 703/836-8732 and request a membership kit.  See membership information